RECORDS MANAGEMENT IN FEDERAL COLLEGE OF EDUCATION, ZARIA
RECORDS MANAGEMENT IN FEDERAL COLLEGE OF EDUCATION, ZARIA
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Date
2013-03
Authors
ALIYU, TIJJANI
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Abstract
ABSTRACT
This study attempted to provide an understanding of the management of records in the Federal
College of Education Zaria. The study discussed records, records management, records
management program, its benefits and how these records are managed in the College. It also
highlighted the types of records created, method of distribution, storage, retrieval, access, and
problems. Survey method was used to conduct the study using questionnaire, interview, and
observation. Several types of records were being created and received with Students Academic
Achievement 320 (91.4%) and Academic Activities as major records created. Records were
mostly distributed to internal users by sending duplicate copies 255 (7.92%) and to external
users by hand delivery 270 (77.1%). The study revealed that paper-based records of the
College are mostly kept on wooden shelves 319 (91.1%) and in files314 (89.7%). There is
restriction of access to some records like those of finance, examination results, certificates and
staff personal files. Self discretion was mainly used to appraise records for retention and
disposition as there was no written policy to guide this practice. The study recommended
provision for adequate, modern, safe and functional storage facilities, sufficient and regular
funding, recruitment of trained personnel, on the job training for existing staff,
computerization of all College records, and university
Description
A THESIS SUBMITTED TO THE SCHOOL OF POSTGRADUATE STUDIES
AHMADU BELLO UNIVERSITY, ZARIA, IN PARTIAL FULFILMENT OF THE
REQUIREMENT FOR THE AWARD OF THE MASTER OF SCIENCE (MSC.
INFORMATION SCIENCE) DEGREE.
DEPARTMENT OF LIBRARY AND INFORMATION SCIENCE,
FACULTY OF EDUCATION,
Keywords
RECORDS MANAGEMENT, FEDERAL COLLEGE, OF EDUCATION, ZARIA