RECORDS MANAGEMENT PRACTICE FOR COMMUNITY SERVICES BY VOLUNTARY SOCIAL CLUBS IN NORTHERN STATES, NIGERIA
RECORDS MANAGEMENT PRACTICE FOR COMMUNITY SERVICES BY VOLUNTARY SOCIAL CLUBS IN NORTHERN STATES, NIGERIA
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Date
2023
Authors
ALIYU, ABDULKARIM BUBE
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Abstract
This study focuses on records management practice for community services by Voluntary Social Clubs in Northern States, Nigeria. The research questions sought to find out the types of records generated, the procedures through which records are managed, the procedures through which records are accessed, the purpose of utilisation of records and the extent at which the records managed by Voluntary Social Clubs in Northern States, Nigeria satisfy their needs for their community services. The research methodology adopted was quantitative. Descriptive cross-sectional survey research design was adopted for this study. The population of this study comprises of the members of Voluntary Social Clubs in Northern States of Nigeria totaling eighty four (84). The researcher used the entire members of the population of this study. The instrument for data collection was questionnaire. Descriptive statistics was used in analysing the data used to answer the research questions. Inferential statistics of Kruskal Wallis was used in analysing all the hypotheses formulated in this study. It was found out that majority of the respondents agreed that the types of records generated in the process of community service in Northern States, Nigeria, were posters. The procedures through which records were managed were through the use of computers as well as shelves, the procedures through which records were accessed were through the use of title of the records as well as folders of the records among others. It is concluded that managing records helps the Voluntary Social Clubs in carrying out their community services. It is recommended that members of the Voluntary Social Clubs should consider lists as the types of records generated in the process of community service in Northern States, Nigeria, in addition to posters. This is because such records are sources of information, which can be used for making reference. The members of the Voluntary Social Clubs should consider procedures such as regulating the excessive temperature of the records storage place as well as the use of box as procedures through which records are managed for their Community Service. This is because regulating the excessive temperature of the records storage place leads to protection of the records from excessive temperature, which can lead to destruction of the records. They should also consider the use of box as procedure of managing the records if tools such as computers, shelves, drawers etc., are not available. If these are to be used, they should be prevented from fire, water, rodents among other agents of destruction of the records. They should consider procedure such as through the use of uniform resource locator in accessing their records. This is because records that are in online environment can easily be accessed using uniform resource locator. This will save the time of the members of the Voluntary Social Clubs in accessing online records in the course of their community services in Northern States, Nigeria.
Description
A THESIS SUBMITTED TO THE SCHOOL OF POSTGRADUATE STUDIES,
AHMADU BELLO UNIVERSITY, ZARIA,
IN PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR THE AWARD OF DOCTOR OF PHILOSOPHY IN RECORDS MANAGEMENT
DEPARTMENT OF LIBRARY AND INFORMATION SCIENCE
FACULTY OF EDUCATION
AHMADU BELLO UNIVERSITY, ZARIA