A COMPARATIVE STUDY OF ARCHIVAL RECORDS MANAGEMENT IN KADUNA AND KWARA STATES LOCAL GOVERNMENT HEADQUARTERS.
A COMPARATIVE STUDY OF ARCHIVAL RECORDS MANAGEMENT IN KADUNA AND KWARA STATES LOCAL GOVERNMENT HEADQUARTERS.
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Date
1997-12
Authors
ALIYU, MULIKATU BOLAJOKO
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Abstract
The research aims at achieving the following objectives: to determine factors affecting
Archival Records Management and to suggest ways of improving the management of records in
Kaduna and Kwara States Local Government Headquarters.
There were variation in the management of records in the two States for instance some
records offices appeared to be well managed while others were not. The areas examined in the
records management are, management concept, records creation, present qualification of records
staff, adequate budget allocation to operate the offices, adequate records appraisal, planning
programme adequate records control, and adequate equipment for storing records.
The survey research method was adopted in the study, the instruments for collecting data
were the questionnaire and observation of records officers for a period of time. The study found
the following kinds of records created in the ten local government headquarters: Records on
personnel management, finance, agriculture, education and women commission, housing, works,
sports and health. The majority of the staff are holders of diploma, although not in records
management.
Opinions were divided on the adequacy of funding. On adequacy of planning the records
programme, the majority of respondents were of the opinion that records planning programme
was adequate. Concerning records appraisal, the findings of the study revealed that records were
adequately appraised in the two States. Both states, reveal that records were adequately
maintained in some local government headquarters.
Concerning records retention and disposal in the two states, the study found that in the
two States it was found to be adequate which is healthy situation in the management of records.
Concerning available equipment for handling records, the majority of the respondents were of the
v opinion that (1) typewriters for handling records were adequate in Kwara but inadequate in
Kaduna State (2) shelves for storing records were found by the two stales to be adequate.
Opinions of respondents in Kaduna State were divided on the adequacy of filing cabinet, one half
stated adequate while one half stated inadequate.
Based on the findings obtained in the study, archival records management was being
carried out in accordance with the principles of records management in the two States. However,
they were hampered by files, boxes, staff, absence of planning of records management
programme and absence of adequate control, appraisal, retention and disposal of records and
equipment for storing records.
To achieve archival records management aims, there must be files, boxes, shelves, space,
qualified staff and fund allocation to the records office. Appraisal should be done to create space
for more records. The computer should be used to create more space and for quick retrieval of
records. Staff should be sent for further training in order to acquire formal qualification and be
kept abreast of current developments on records management.
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Keywords
OMPARATIVE STUDY OF ARCHIVAL RECORDS MANAGEMENT IN KADUNA AND KWARA STATES LOCAL GOVERNMENT HEADQUARTERS., OMPARATIVE STUDY OF ARCHIVAL RECORDS MANAGEMENT IN KADUNA AND KWARA STATES LOCAL GOVERNMENT HEADQUARTERS.